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From 1 September 2026, every French VAT-registered company will have to receive its electronic invoices through an approved platform. This reform requires every customer and supplier to equip itself without delay. The Axiscope supplier invoice digitisation software is the digitalisation and automation solution: it handles the receipt, the checking and the processing of invoices for your accounting team. The result: guaranteed regulatory compliance with the electronic invoicing reform, real-time tracking of every invoice and optimised document management.
Invoice digitalisation means, in practice, the scanning of paper invoices into a structured electronic format, transforming the way companies manage their transactions with their suppliers. This shift to digital is part of a wider digital transformation and of the digitalisation of accounting processes. Automating processing aims to improve operational efficiency, cut costs and smooth the entire invoicing process, with real operational time savings. Accounts payable and supplier invoice management benefit directly from this transformation: every document becomes traceable, accessible and compliant with the legal requirements in force. For finance departments and procurement teams, it is also an answer to the new tax obligations of the French invoicing reform.
The unit cost of an invoice processed manually is estimated at between 10 and 15 euros per invoice processed. Digitalisation divides that cost by three (Keobiz, Dimo Dematerialisation, 2026). Printing, postage, physical storage and manual data entry costs all disappear. Automated processing frees your administrative teams from repetitive, error-prone tasks. They can then focus on higher value-added work: analysing supplier spend, negotiating payment terms and managing the supplier relationship. The impact on cash is direct: processing times shorten, the risk of late payment falls and supplier penalties disappear. For finance departments handling several hundred invoices a month, the annual saving is significant from the very first year of use.
The productivity gain is direct: automating the supplier workflow transforms internal processes. From the moment it is received, each invoice is sorted, checked and routed automatically to the relevant approvers according to the rules you define. The approval cycle speeds up, which shortens payment times and improves cash management. The simplification of administrative work is direct and measurable within the first few weeks of use.
Digitalisation strengthens communication and traceability throughout the invoicing workflow. Every document has a clear status and a complete history available immediately. Your teams and your suppliers share the same level of information, which smooths exchanges and reduces disputes. The supplier relationship becomes a business lever rather than a source of administrative friction. The level of service perceived by your commercial partners improves at the same time. The complete traceability of each document is also a major asset in the event of a tax inspection.
Automating the supplier workflow is not just a time saving: it shortens payment times, reduces supplier penalties and improves how your finance department is perceived across the ecosystem. A digitalisation project generally pays for itself in under a year at significant volumes.
Automated electronic invoicing reform is coming into force progressively in France. From 1 September 2026, every VAT-registered company must be able to receive electronic invoices, whatever its size. The obligation to issue them applies first to large companies and mid-caps from that same date. For SMEs and micro-businesses, the obligation to issue is set at 1 September 2027 (impots.gouv.fr). This timetable applies to every B2B transaction subject to VAT in France, including inter-subsidiary invoices and intra-group transactions. Any company that is not prepared faces an immediate regulatory compliance risk and difficulties receiving invoices from that date. The DGFiP advises finance departments to plan ahead by deploying their solution at least six months before the deadline applicable to their company category.
The reform requires every electronic invoice to pass through an infrastructure recognised by the State. Two options exist side by side. The Approved Platform (formerly PDP) is a private operator registered by the French tax authority (DGFiP): it is the choice of companies looking for advanced functionality and native integration with their ERP or their accounts payable software. The Public Invoicing Portal (PPF) is the State's free solution, accessible through Chorus Pro (impots.gouv.fr, 2026). Axiscope connects to your ERP, which then transmits your invoices to the Approved Platform or the PPF you have chosen. Axiscope therefore acts as your finance department's technical partner across the whole upstream cycle. Certified archiving of each invoice is handled automatically according to DGFiP standards.
A private operator registered by the DGFiP. Advanced functionality and native integration with your ERP or accounts payable software.
The State's free solution, accessible through Chorus Pro (impots.gouv.fr, 2026). Suited to companies with no need for advanced integration.
Compliant transmission of your invoicing flows and certified archiving to DGFiP standards, with no operational break.
Automated regulatory compliance on digitalisation requires electronic invoices to be created, transmitted, received and kept in a way that guarantees their integrity, their authenticity and their legibility. Companies must adopt structured formats such as Factur-X, UBL or CII, recognised by the DGFiP. These formats guarantee that every required item of information is present and allow data to be integrated automatically into accounting software, with no re-keying and no risk of transcription error. The regulations also require a reliable audit trail to be maintained, making it possible to retrace every step of the invoicing process, from creation through to retention. A mandatory retention period applies to digitalised documents - generally ten years for accounting records - requiring secure electronic archiving that remains accessible during an inspection or an audit by the tax authorities.
The structured formats Factur-X, UBL and CII are recognised by the DGFiP. They guarantee that every mandatory item of information is present, allow data to be integrated automatically into accounting software and secure the reliable audit trail required by the regulations (Source: impots.gouv.fr).
Digitalisation offers concrete tax benefits for your company. The State encourages the adoption of electronic invoicing to smooth exchanges with the authorities and improve the reliability of VAT returns. Automating accounting reconciliations reduces data-entry errors and improves the accuracy of your tax returns. The risk of penalties for non-compliance falls significantly. On top of that, lower processing costs support your finance department's operational profitability over the medium term.
Choosing your digitalisation software means assessing several key criteria against your operational context. Here are the essential features to check before making any commitment.
Analysing your specific supplier invoice management needs determines whether the project succeeds.
Compatibility with your existing systems determines whether the integration succeeds and avoids unanticipated infrastructure costs.
Data security, IT risk management and regulatory compliance are non-negotiable prerequisites for both your IT department and your finance department.
A responsive customer service and targeted training options make implementation and adoption by your operational teams easier.
Axiscope guides you through every stage of deployment, from initial configuration to hands-on use by your teams, with dedicated support to guarantee business continuity.
Deploying digitalisation software follows a structured, multi-phase process. Scanning converts your existing paper invoices; OCR extracts the data automatically and transfers it to the document management system. Electronic signature guarantees the authenticity and integrity of each document through digital certificates that meet legal requirements. Configuring the approval workflow adapts the approval routes to your organisation's rules. A test phase with your pilot suppliers validates the flows and file formats before full deployment. Change management is handled through a support plan that guarantees fast adoption by all your accounting teams and reduces adoption risk. The ERP–Approved Platform connection completes compliance with the 2026 reform.
Axiscope automates the entire supplier invoicing workflow, removing manual intervention by your team. From the moment it is received, each invoice is sorted, checked and routed to the approvers according to the business rules you define. Automatic reminders keep the approval route on schedule. This Task automation shortens processing cycles and strengthens the operational efficiency of your accounting department, whatever the volume of invoices to be handled.
Axiscope's native ERP integration connects your digitalisation module to your existing management tools with no interruption. The Axiscope collaborative platform exchanges data in real time with your procurement, finance and accounting tools. Automatic matching of invoices against purchase orders speeds up approvals and reduces processing discrepancies. The result: data consistency across the company and a fully smooth Procure-to-Pay cycle, from order through to supplier payment.
Data security is at the heart of Axiscope software. Advanced encryption protocols protect the sensitive information contained in your invoices against unauthorised access, data loss and cyberattacks. Managing rights by profile guarantees that each user only accesses the documents within their own area of responsibility. Data confidentiality is ensured at every stage of processing, from receipt through to archiving. The solution also ensures your legal compliance by meeting the DGFiP's requirements and the specific standards of your sector.
Axiscope provides an intuitive, centralised dashboard for oversight and visibility of your supplier invoicing activity. Track the status of each invoice in real time, monitor the key performance indicators of your workflow and analyse spend trends by supplier account or purchasing family. Customisable reporting tools give your finance department the data it needs for better decisions and optimised accounts payable management. The gain in visibility over your invoicing flows is immediate.
Yes, progressively. From 1 September 2026, every French VAT-registered company must be able to receive electronic invoices. The obligation to issue them applies to large companies and mid-caps from that same date, then to SMEs and micro-businesses on 1 September 2027. The reform concerns only B2B transactions subject to VAT in France.
An Approved Platform is a private operator registered by the French tax authority (DGFiP) to issue, receive and transmit electronic invoices that comply with the 2026 reform. It differs from the Public Invoicing Portal (PPF) by offering advanced ERP integration and workflow features. Axiscope connects to your ERP, which in turn exchanges data with the Approved Platform you have chosen: this architecture guarantees full compliance of your supplier invoicing flows.
The reference date is 1 September 2026 for the obligation to receive (every VAT-registered company) and for the obligation to issue for large companies and mid-caps. SMEs and micro-businesses must issue their electronic invoices from 1 September 2027 (impots.gouv.fr). Deploy your solution before these deadlines so you can test the flows with your suppliers.
Every VAT-registered company established in France and carrying out B2B transactions is concerned. Large companies, mid-caps, SMEs and micro-businesses are subject to different timetables depending on their size. Public bodies already use Chorus Pro for their incoming invoices. B2C transactions and companies that are not VAT-registered are not subject to this reform.
The cost of the software varies with the volume of invoices processed, the options required and the level of integration with your existing systems. A paper invoice costs between 10 and 15 euros to process, against 3 to 5 euros in digitalised mode (Keobiz, 2026). The financial benefits are immediate and the return on investment is generally reached in under a year at significant volumes. Contact the Axiscope team for a simulation tailored to your own profile.
The electronic invoice (Factur-X, PDF or EDI) is received by the Approved Platform you have chosen, transmitted to your ERP and then to Axiscope. The software checks the data and passes it to the approval route. Once approved, the invoice is posted in your ERP and archived electronically in the document management system to meet the legal retention and traceability obligations.
Digitalise your supplier invoices in full compliance - a free demo with no commitment. Get ahead of the 1 September 2026 obligation.
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